AQUAVault™
Everything your pool project needs. One place.
Purpose-built for the relationship between you and your independent advisor. Not adapted from a builder's tool. Not bolted onto a CRM. Designed from a blank page to serve one thing: protecting your investment.
From first conversation to first swim.
Two ways to build a pool
One feels like chaos. The other feels like confidence.
Without independent oversight
Contracts buried in email threads and camera rolls. Six months in, you can't find the clause about change order pricing — because it's in your inbox somewhere under 400 messages.
With AQUAVault™
Every document in a 10 GB secure vault, organized across 15 structured folders by phase and milestone. Versioned, searchable, and exportable as a ZIP at any time.
Without independent oversight
Contracts buried in email threads and camera rolls. Six months in, you can't find the clause about change order pricing — because it's in your inbox somewhere under 400 messages.
With AQUAVault™
Every document in a 10 GB secure vault, organized across 15 structured folders by phase and milestone. Versioned, searchable, and exportable as a ZIP at any time.
Scattered texts, emails, and voicemails with your builder. When a dispute arises about what was promised, there's no single record — just a he-said-she-said stalemate.
One thread. Timestamped. Permanently archived. Every message between you and your advisor lives in a single, searchable conversation — with file attachments and email notifications.
Without independent oversight
Scattered texts, emails, and voicemails with your builder. When a dispute arises about what was promised, there's no single record — just a he-said-she-said stalemate.
With AQUAVault™
One thread. Timestamped. Permanently archived. Every message between you and your advisor lives in a single, searchable conversation — with file attachments and email notifications.
“We're on schedule” — your builder's word, with no way to verify. A milestone payment is due, but is the work actually complete? You have no independent way to know.
Ten construction milestones independently tracked with start dates, durations, and status indicators. Time-in-phase calculations flag delays before they become expensive problems.
Without independent oversight
“We're on schedule” — your builder's word, with no way to verify. A milestone payment is due, but is the work actually complete? You have no independent way to know.
With AQUAVault™
Ten construction milestones independently tracked with start dates, durations, and status indicators. Time-in-phase calculations flag delays before they become expensive problems.
Verbal promises with no paper trail. The builder said they'd include that equipment upgrade. Now they don't remember — and you can't prove it.
An immutable audit trail logs every action — document uploads, checklist completions, phase transitions, messages sent. No user, including the administrator, can alter or delete it.
Without independent oversight
Verbal promises with no paper trail. The builder said they'd include that equipment upgrade. Now they don't remember — and you can't prove it.
With AQUAVault™
An immutable audit trail logs every action — document uploads, checklist completions, phase transitions, messages sent. No user, including the administrator, can alter or delete it.
Guessing what to check at each construction stage. You're standing at the site looking at rebar and you have no idea what “correct” looks like. You trust the builder because you have no alternative.
Expert-curated checklists with advisor sign-off on critical decisions. Items requiring review trigger automatic notification — your advisor confirms before you proceed. Customized to your project, your builder, your pool type.
Without independent oversight
Guessing what to check at each construction stage. You're standing at the site looking at rebar and you have no idea what “correct” looks like. You trust the builder because you have no alternative.
With AQUAVault™
Expert-curated checklists with advisor sign-off on critical decisions. Items requiring review trigger automatic notification — your advisor confirms before you proceed. Customized to your project, your builder, your pool type.
Warranty documents… somewhere in a drawer. Three years later, the pump fails and the certificate is gone. The manufacturer says it was never properly activated.
Up to 15-year data retention. Your complete project file — documents, messages, checklists, audit trail — preserved long after your builder has moved on. Full ZIP export, always. Your data, your terms.
Without independent oversight
Warranty documents… somewhere in a drawer. Three years later, the pump fails and the certificate is gone. The manufacturer says it was never properly activated.
With AQUAVault™
Up to 15-year data retention. Your complete project file — documents, messages, checklists, audit trail — preserved long after your builder has moved on. Full ZIP export, always. Your data, your terms.
Contracts buried in email threads and camera rolls. Six months in, you can't find the clause about change order pricing — because it's in your inbox somewhere under 400 messages.
Every document in a 10 GB secure vault, organized across 15 structured folders by phase and milestone. Versioned, searchable, and exportable as a ZIP at any time.
Without independent oversight
Contracts buried in email threads and camera rolls. Six months in, you can't find the clause about change order pricing — because it's in your inbox somewhere under 400 messages.
With AQUAVault™
Every document in a 10 GB secure vault, organized across 15 structured folders by phase and milestone. Versioned, searchable, and exportable as a ZIP at any time.
Scattered texts, emails, and voicemails with your builder. When a dispute arises about what was promised, there's no single record — just a he-said-she-said stalemate.
One thread. Timestamped. Permanently archived. Every message between you and your advisor lives in a single, searchable conversation — with file attachments and email notifications.
Without independent oversight
Scattered texts, emails, and voicemails with your builder. When a dispute arises about what was promised, there's no single record — just a he-said-she-said stalemate.
With AQUAVault™
One thread. Timestamped. Permanently archived. Every message between you and your advisor lives in a single, searchable conversation — with file attachments and email notifications.
“We're on schedule” — your builder's word, with no way to verify. A milestone payment is due, but is the work actually complete? You have no independent way to know.
Ten construction milestones independently tracked with start dates, durations, and status indicators. Time-in-phase calculations flag delays before they become expensive problems.
Without independent oversight
“We're on schedule” — your builder's word, with no way to verify. A milestone payment is due, but is the work actually complete? You have no independent way to know.
With AQUAVault™
Ten construction milestones independently tracked with start dates, durations, and status indicators. Time-in-phase calculations flag delays before they become expensive problems.
Verbal promises with no paper trail. The builder said they'd include that equipment upgrade. Now they don't remember — and you can't prove it.
An immutable audit trail logs every action — document uploads, checklist completions, phase transitions, messages sent. No user, including the administrator, can alter or delete it.
Without independent oversight
Verbal promises with no paper trail. The builder said they'd include that equipment upgrade. Now they don't remember — and you can't prove it.
With AQUAVault™
An immutable audit trail logs every action — document uploads, checklist completions, phase transitions, messages sent. No user, including the administrator, can alter or delete it.
Guessing what to check at each construction stage. You're standing at the site looking at rebar and you have no idea what “correct” looks like. You trust the builder because you have no alternative.
Expert-curated checklists with advisor sign-off on critical decisions. Items requiring review trigger automatic notification — your advisor confirms before you proceed. Customized to your project, your builder, your pool type.
Without independent oversight
Guessing what to check at each construction stage. You're standing at the site looking at rebar and you have no idea what “correct” looks like. You trust the builder because you have no alternative.
With AQUAVault™
Expert-curated checklists with advisor sign-off on critical decisions. Items requiring review trigger automatic notification — your advisor confirms before you proceed. Customized to your project, your builder, your pool type.
Warranty documents… somewhere in a drawer. Three years later, the pump fails and the certificate is gone. The manufacturer says it was never properly activated.
Up to 15-year data retention. Your complete project file — documents, messages, checklists, audit trail — preserved long after your builder has moved on. Full ZIP export, always. Your data, your terms.
Without independent oversight
Warranty documents… somewhere in a drawer. Three years later, the pump fails and the certificate is gone. The manufacturer says it was never properly activated.
With AQUAVault™
Up to 15-year data retention. Your complete project file — documents, messages, checklists, audit trail — preserved long after your builder has moved on. Full ZIP export, always. Your data, your terms.
“72% of pool homeowners exceed their budget. The difference isn't luck — it's structure.”
(PHTA 2024)
Five phases. Ten milestones. Every step guided.
Your pool construction project follows a natural arc. AQUAVault™ tracks every phase — so nothing falls through the cracks.
“This is where most homeowners start making expensive assumptions.”
AQUAVault gives you structured budget worksheets and feasibility checklists customized to your property, climate, and HOA requirements. Every early conversation, every document, every decision is captured in your vault from day one — not lost in a getting-started email chain. Your feature priority matrix separates must-haves from nice-to-haves, and your advisor flags items that need expert sign-off before you commit a dollar to construction.
THE PLATFORM
Not adapted. Not bolted on. Purpose-built.
AQUAVault™ was designed from a blank page to serve one relationship: you and your independent advisor.
Not a builder's construction management tool.
Builders track their crews, their schedules, their profit margins. AQUAVault tracks your interests — your documents, your checklists, your advisor's analysis. The builder never sees your data. Your advisor never shares it. When the project ends, every other builder portal locks you out. Your vault stays open.
Not a CRM with a client portal bolted on.
CRMs are built to manage customers. AQUAVault is built to empower homeowners — with tools, structure, and a permanent record you own and control. Export your entire vault as a ZIP archive at any time. No lock-in. No barriers to access. Your pool construction oversight stays in your hands.
Not a shared drive or email folder.
Your pool project generates hundreds of documents, decisions, and conversations over months. A shared drive stores files. AQUAVault organizes them the way pool construction actually happens — by phase and milestone, with fifteen dedicated folders and an immutable audit trail that no one can alter.
“AQUAVault is the technology that makes independent pool advisory work at scale.”
Full platform access. Every tier. No extra cost.
AQUAVault™ is included with every AquaSteer engagement. The platform is identical across all tiers. What changes is the depth of human advisory — not the technology.
Navigator
$997
Advocate
$2,497
Principal
From $4,997
The difference between tiers is the depth of human advisory. The technology is always yours.
Enterprise-grade security for your most important investment
Encrypted in transit and at rest.
All data transmitted over HTTPS. Enterprise-grade cloud infrastructure with encryption at rest as a standard platform capability. Your contracts, financial documents, and property information are treated with the seriousness they deserve.
Strict data isolation.
Every client sees only their own project. Role-based access controls ensure complete separation. Your advisor sees your project. No one else does. Not other clients, not other advisors, not the builder.
Up to 15-year data retention.
Your complete project file — documents, messages, checklists, audit trail — preserved for years after completion. Available whenever you need to reference a warranty term, insurance claim, or contract clause.
Full data portability.
Export your entire vault as a ZIP archive at any time. Your data belongs to you. No lock-in, no barriers to access, no fine print. If you want your files, they're yours.
Ready to build with confidence?
AQUAVault is included with every AquaSteer engagement. Book a complimentary discovery call to see how independent advisory — backed by a purpose-built platform — protects your investment from day one.